Automating accounting workflows by eliminating manual and repetitive tasks leads to increase accuracy, costs reduction and enhanced security. We explore here the case of complex PDF manual inputing tasks, and how to leverage Robotic Process Automation, and ETL (Extract, Transform and Load) to increase the operational efficiency of the Financial Department.
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Usually issued in mass by the same provider or client, True or digitally created PDFs demand a time consuming manual inputing process to finance or accounting softwares. They can be, among others:
- Recurring invoices from 1 supplier
- Complex invoices with many details to export
- Or in general, any redundant and time consuming process from a PDF document
We automate the extraction, transformation and output of the data, by creating tailor-made algorithms that reproduce the current human-manual inputing.
The process goes from reading the data from the PDFs to export it to any of the enterprises’ solutions. The workflow is based on three main steps:
Step 1: extracting the data from the PDFs
Step 2: enriching and transforming
Step 3: formatting to match the export type
Overall, the data can be transformed in many ways and outputted to different targets. The process is fully traceable and auditable; the data is stored every stage of the transformation in a secure cloud environment.
Automating financial processes is a path to a more secure, efficient and auditable financial department. In the case of TruePDF automation, the process leads to:
- Higher accuracy rate
- Better risk management
- Costs reductions
- Enhanced security.
By automating financial processes, we re-orientate employee’s time on value added and analytical tasks, ensuring a greater efficiency and motivation of the workforce. Automating manual tasks increases the operational efficiency of the department.